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Administrative Coordinator
Location
Garth Newel Music Center; 403 Garth Newel Lane, Hot Springs, VA 24445
Schedule
This position is generally a Monday-Friday 9-5 office position but will require some evenings and weekends based on the needs of the organization.
Compensation
Starting pay is $18-$21 per hour. Garth Newel Music Center provides extraordinary benefits to employees, including no-premium health insurance, no premium vison and dental insurance, retirement benefits, and generous flexible paid time off. Benefits and salary are commensurate with relevant experience.
Summary
Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the Executive Director, Operations Manager and Program Staff. The Coordinator is the main point of contact for patrons, donors and volunteers. Customer service skills are an absolute necessity. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the organization, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. This position is generally a Monday-Friday 9-5 office position but will require some evenings and weekends based on the needs of the organization.
Duties and Responsibilities
- Provides confidential secretarial and administrative support for the principal administrators and program staff which may include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
- Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
- Gathers, enters, and/or updates data to maintain patron records and databases, as appropriate; establishes and maintains files and records for the office.
- Provides excellent customer experience with ticket sales and room reservations.
- Assists with project development and planning to ensure more efficient service and organization of the office.
- Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
- Assists in the coordination, and completion of special projects as appropriate.
- Coordinates and oversees the day-to-day management of supplies, and equipment, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
- Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
- Adjust schedule and assist with concert and fundraising events as needed.
- Performs miscellaneous job-related duties as assigned.
Requirements, Preferences
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement is preferred. Degree completion may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
- Excellent customer service skills are essential for this position.
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Strong professional writing skills are a necessity for this position.
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
- Records maintenance skills.
- Information research skills.
- Database management skills.
- Word processing and/or data entry skills.
- Knowledge of office management principles and procedures.
- Ability to create, compose, and edit written materials.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Organizing and coordinating skills.
- Multi-tasking while being able to prioritize tasks effectively.
Working Conditions and Physical Effort
- No or very limited physical effort required. May need to lift up to 30lbs
- No or very limited exposure to physical risk.
- Work is normally performed in a typical interior/office work environment.
Distinguishing Characteristics
Position requires a) self-starter and independent thinker b) high degree of honesty, integrity and ethics; c) ability to predict and coordinate tasks based on the operational calendar; d) willingness to pitch in to assist in areas which may be outside primary job description; e) desire for personal and professional growth; f) flexibility and a focus on problem solving.
Application Process
Interested applicants are requested to send a cover letter and updated CV along with 3 references to Heather Brinkley via email to: Heather@garthnewel.org Subject: Garth Newel Music Center Attn: Board Chair Gene Sullivan.
Or mail to: Garth Newel Music Center: Attn: Board Chair Gene Sullivan PO Box 240 | Warm Springs, VA | 24484
Lead Instructor of the Highland County String Studio
Start Date
September 2024
Location
Highland Center ; 61 Highland Center Drive, Monterey, VA 24465
Schedule
Part-time to start, flexible schedule with the potential for growth to full-time depending on recruitment, vision, and teacher availability. Weekday afternoons/evenings (Monday-Friday). Occasional weekends as needed for student recitals, recruitment and community events.
Compensation
$40/ teaching hour to start
Summary
The Lead Instructor is responsible for instruction and basic management of the Highland County String Studio, a satellite location of the Allegheny Mountain String Project, located in the Highland Center in Monterey, VA. This position consists of teaching one-on-one lessons for string instruments; coordinating with the Highland Center regarding studio space as needed, programming and coordinating Highland County performances (minimum one per year), recruiting, and teaching small group classes as necessary. This role requires a comprehensive understanding of music education principles across violin, viola and cello (possibly bass); good planning and communication skills, ability to work independently, and a creative approach to teaching in a rural community. The successful candidate will demonstrate high potential for recruitment and building an outstanding program.
Qualifications
- Bachelor’s degree or higher in a Music field preferred; teaching experience and certifications considered. Preference given to music education and with concentration in cello or viola.
- Experience: must demonstrate proficiency in applied and group instruction in violin, viola, and cello. Preference given to experience in string ensemble education.
- Demonstrate an understanding of diverse teaching methodologies, responsive to individual needs for students with different learning styles.
- Ability to Work at a high level of independence.
- Exhibit a positive and flexibility attitude to work in a rural environment- often working with less than ideal conditions; creativity and interest to work with what is at hand to create an entity greater than the sum of its parts.
To Apply
Application Process will close on May 1, 2024
Send Resume and Bio along with cover letter explaining why this position appeals to you as well as a personal statement of teaching philosophy to Jaime McArdle, AMSP Program Director at: jaime@GarthNewel.org
For question about the application process contact Jaime McArdle or call Garth Newel Music Center at 540-839-5018.
Responsibilities
- Reports to Program Director (PD) of the Allegheny Mountain String Project.
- Maintain the Physical Space Highland County String Studio Space in the Highland Center and coordinate its use. Work with the PD to form a long term sustainable plan for the teaching space in Highland County.
- Recruit and maintain a studio teaching load in Highland County of a minimum of eight (8) students offering lessons on at least two days per week.
- This position may include opportunities to teach in specialized area of expertise in other AMSP locations including Garth Newel Music Center and Clifton Forge School of the Arts depending on demand for instruction.
- Teach 30 lessons per student throughout the school year excluding school holidays and weather cancellation days. Maintain a stable lesson schedule through the year.
- Program and coordinate, in partnership with PD and the Highland Center, the Spring Solo Recital for the Highland County String Studio.
- Oversee proper storage, maintenance and inventory of musical instruments, equipment, and materials needed for instruction.
- Determine and execute an appropriate performance and event schedule in conjunction with Highland County and local regional events.
- Coordinate, oversee, and attend, student performances, recruitment opportunities and other related AMSP program events.
- Required to engage with students in Highland County Community events and work to keep AMSP visible in the county.
- In conjunction with PD, seek and secure grant and private funding opportunities within the Highland County region.
Event Staff
Start Date
September 2024
Overview
We are seeking seasonal, variable hour and/or part-time Event Staff to support the seamless execution of our Concert Series by providing 5-star service to our loyal patrons. The ideal candidate will have prior customer service experience, and the ability to thrive in a fast-paced environment.
Location
Garth Newel Music Center; 403 Garth Newel Lane, Hot Springs, VA 24445
Schedule
Event Staff will be scheduled based on the need of the event(s). As a seasonal variable hour and/or part-time Event Staff, your working hours will be dependent on the event worked, and the role assigned.
Compensation
$15/hourly
Summary
Event Staff will be trained on various key event positions including but not limited to Bartender, Server, Runner, Cashier, and Dishwasher. In addition, Event Staff are expected to assist with setup and breakdown both prior to and following the event as assigned.
Qualifications
- Flexibility to work weekends and extended hours as required.
- Candidates with ServSafe food handlers/alcohol certification considered first
Knowledge, Skills, & Abilities
- Must work well with other employees and be able to interact with guests
- Must display a positive attitude and eagerness to learn
- Ability to work effectively both independently and as part of a team.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Job Demands
- This is a seasonal, variable hour and/or part-time position which will include days, evenings, weekends & holidays.
- Must have reliable transportation
- Must be able to stand and walk unassisted for up to 8 hours
- Physical requirements include minimal sitting and lifting up to 30 pounds.
To Apply
Please contact Operations and Events Manager Heather Brinkley for an application or send resume/CV to Heather@garthnewel.org.
Executive Director of Garth Newel Music Center (GNMC)
Reports to
Board of Directors through the Board Chair
Location
403 Garth Newel Ln, Hot Springs, VA 24445
Overview
The Interim Executive Director of Garth Newel Music Center (GNMC) is responsible for overseeing the administration, programs, facilities, and strategic plan of the organization. Other key duties include marketing and community outreach. The Interim Executive Director will serve an initial term of three to six months and may be extended on a month-to-month basis following completion of the initial term. We seek a high-energy, highly organized, exceptional arts manager who seeks an entrepreneurial environment and is respectful of our mission and history. A team-oriented leader with strategic thinking skills is needed to build upon our national reputation.
Established in 1972, Garth Newel is located on 114 acres on the side of Warm Springs Mountain in rural Bath County, Virginia. We produce over 50 chamber music concerts each year including a 10-week Summer Festival. The Garth Newel Piano Quartet (our resident musicians) anchors most of the concerts with the assistance of collaborating artists. We also present occasional jazz, blues, and folk music concerts. Concerts are held in a 200-seat, converted indoor riding ring, which has excellent acoustics and spectacular mountain views.
Salary
85,000 to 100,000, commensurate with experience.
Benefits
- Garth Newel Music Center provides extraordinary benefits to employees, including no-premium health insurance, no premium vison and dental insurance, retirement benefits, and generous flexible paid time off
- Benefits and salary are commensurate with relevant experience
- During concert seasons (July-August and October), five days per week onsite at Garth Newel Music Center (two of those days being Saturdays and Sundays when concerts are scheduled). During non-concert periods, work location is flexible and can be negotiated with, and approved by, the Board Chair.
- On-site residence provided
- Garth Newel Music Center does not discriminate on the basis of age, color, disability, gender identity or expression, marital status, military status (which includes active duty service members, reserve service members, and dependents), national or ethnic origin, political affiliation, pregnancy (including childbirth and related conditions), race, religion, sex, sexual orientation, veteran status, and family medical or genetic information, in its programs and activities as required by Title IX of the Education Amendments of 1972, Americans with Disabilities Act of 1990, as amended, Section 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, Age Discrimination Act of 1975, Governor’s Executive Order Number One (2018), and other applicable statutes and policies. Garth Newel Music Center prohibits sexual and gender-based harassment, including sexual assault, and other forms of interpersonal violence.
Responsibilities and Duties
Administration:
- Maintain clarity of reporting channels, manage and ensure clear roles and responsibilities for all employees
- Maintain and implement employment policies contained in the GNMC Employee Handbook
- Hire all administrative and non-musical staff positions
- Hire musicians in consultation and collaboration with Artistic Directors
- Provide performance feedback for staff
- Provide project management for all events/services at or for Garth Newel and ensure clarity of assignment for employees, committee members, and other volunteers
- Provide management oversight for all kitchen and catering operations Programs
- Foster and support rehearsal and performance environments of the resident piano quartet including opportunities for additional performances on-site or tour
- Provide administrative oversight for events/services presented by GNMC including Summer Chamber Music FestivalFall Foliage Music FestivalMusic Holiday WeekendEducational programs including the Fellows program, amateur musician retreat, musician visits to schools, and Allegheny MountainString Project
- Work with Artistic Directors to ensure challenging programs are delivered within budget
- Attend all GNMC concerts and introduce the musicians to the audience
- Maintain annual events calendar
Facilities
- Responsible for the use and care of grounds and facilities
- Work with the Grounds and Maintenance manager to prioritize lists for routine and deferred maintenance for all structures on campus
Financial Management
- Oversee the development of the annual budget for GNMC with the Board and ensure adherence to the adopted budget
- Oversee filing of all applicable and required public financial reports, forms, and certifications
- Coordinate with the Treasurer and Business Manager to develop quarterly and annual financial reports for the Board, incorporating all income/expenses of GNMC and Garth Newel Enterprises
- Oversee all bookkeeping and accounting functions of the organization
- Work with auditors to complete the annual financial statements
- Act as primary contact for managers of the Garth Newel endowment
Fundraising
- Collaborate with the Board Development Committee on all fundraising efforts including annual campaigns, fundraising events, and legacy gifts, ensuring clarity of roles and responsibilities
- Continue annual plans for external grants and gifts
- Collaborate with the Capital Campaign Committee to plan and support the capital campaign
- Maintain relationships with existing donors
Marketing
- Oversee the development of all marketing and public relations campaigns
- Oversee website design and content board and Community Relations
- Maintain regular contact with the Board about projects and challenges
- Work in concert with all Board committees and committee chairs to achieve goals outlined in the Strategic Plan
- Maintain regular contact with Garth Newel’s patrons through emails, newsletters, and other postings
- Establish and maintain relationships with patrons and organizations on behalf of Garth Newel locally, regionally, and nationally
- At the conclusion of the interim Executive Director period, provide the board with a written summary of recommendations for improving GarthNewel’s operations and management
Qualifications
- Undergraduate degree, Advanced degree or demonstrated experience in Performing Arts Management or Musical Performance preferred
- Excellent interpersonal and communications (including public speaking) skills
- Demonstrated experience in leading and managing others
- Position is not remote, evening, weekend and holiday work on-site is required
- Demonstrated success in fundraising and/or capital campaigns
- Knowledge of and passion for classical chamber music
- Demonstrated experience preferred working in a classical music organization
To Apply
Send a cover letter and updated CV along with 3 references via email to: Heather@garthnewel.org
Subject: Garth Newel Music Center Search Committee Attn: Board Chair Gene Sullivan
Or mail to: Garth Newel Music Center Search Committee: Attn: Board Chair Gene Sullivan PO Box 240 | Warm Springs, VA | 24484
